How to Distribute a Request for Service (RfS)

Once you've taken over an RfS and it has been approved according to your internal flow, you're ready to distribute it to relevant suppliers through the Flextribe platform.

🧠 Smart Distribution Based on Predefined Criteria

Flextribe helps you distribute RfSs efficiently using structured supplier data. You can target suppliers based on:

🔹 Consultant categories
🔹 Experience levels
🔹 Competency areas – e.g., Design, Cybersecurity, SAP, etc.

This ensures each RfS only reaches suppliers with the right capabilities, saving time and improving match quality.

Within this system, you can:

• ✅ Assign suppliers to one or more categories

• ✅ Limit visibility to pre-approved, relevant suppliers

• ✅ Maintain full control over which suppliers are included per category

This approach minimizes noise and increases engagement from the right suppliers.

🔧 Manual Adjustments for Full Flexibility

You’re not locked into the automatic setup — Flextribe allows for manual fine-tuning of the supplier list for each individual RfS.

Before publishing the request, you can:

• ➕ Add or ➖ remove suppliers with just a few clicks

• Tailor the distribution to fit the specific project or strategic needs

This flexibility ensures that each RfS is sent to the most relevant and qualified suppliers, boosting the quality of incoming proposals.

📤 After Distribution

Once you've published the RfS:

• 📬 Selected suppliers will be notified through Flextribe

• 🔔 Notifications include full request details and the submission deadline

• 🕒 Suppliers are prompted to respond promptly, keeping the process moving smoothly

✅ Key Benefits of RfS Distribution in Flextribe

• Controlled, criteria-based supplier targeting

• Customizable per-request distribution

• Higher relevance and faster turnaround from suppliers

• Better supplier experience and stronger engagement