How to Create a Contract

Flextribe enables automatic generation of consultant contracts (Service Orders) once a candidate has been selected. This ensures consistency, compliance, and minimal manual input.

⚙️ Automatic Generation of Service Orders / Consultant Contracts

When a Hiring Manager marks a candidate as “Won”, Flextribe initiates the automated contract preparation flow.

Here’s what happens next:

📩 Procurement is notified via email and platform notification that a contract needs to be created.

📢 The selected supplier is informed that their candidate has been accepted and that a contract will follow shortly.

🧾 Contract Templates Tailored to Your Needs

Flextribe supports multiple contract templates, which can be configured based on:

• Type of Request for Service (RfS)

• Contractual standards set by your organization

This ensures each contract complies with internal guidelines.

📥 Pre-filled Contract Fields

When Procurement accesses the RfS via their notification, they’re directed straight to the relevant case.

From there, a contract can be generated with key fields automatically populated from:

• The original RfS

• The supplier’s framework agreement

Fields automatically included:

• 📌 Project title

• 🧾 Assignment description and requirements

• 👤 Consultant name

• 👨‍💼 Line Manager

• 🏢 Department

• 📅 Start and end dates

• 🔁 Extension options (if applicable)

• 💰 Agreed rate

• ✉️ Supplier contact and designated signee

All populated details are aligned with your company’s framework agreements and contract templates, ensuring a consistent and professional contract creation process.

✅ Key Benefits of Flextribe’s Contract Flow

• Automated notifications to Procurement and suppliers

• Fast contract generation with minimal manual work

• Consistent formatting based on internal standards

• Full compliance with pre-approved templates and rates